Administrative and Logistics Assistant - ECHO PROJECT

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ID #1637
Published 1 year ago

Company: Plan International

Plan International Cameroon is a Child Centered Community Development Organization with no religious, political or governmental affiliation working in Cameroon since 1996. Plan International is a children’s organization with primary concerns on children’s rights, safety and well-being and has in its interest to create safe environments for children with more attention paid to child protection. All employees are therefore expected to comply with our Child Protection Policy. Plan International also promotes equal opportunity employment and pays special consideration to female candidates.


Plan International Cameroon is currently advertising for the positions of 02 Administrative and Logistics Assistant  –  based in Kumba & Buea


This is a local position.


Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

·         Area of Responsibility – Southwest and Northwest



Typical Responsibilities - Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

  • Give support for the purchase and supply of goods and materials for the PU as per the emergency response and local procedures and policies to ensure value for money is obtained at all times,
  • Prepares Offers for Bids in accordance with the bidding guidelines and coordinates activities of selection committee,
  • Prepare the canvass report for the review of the supervisor,
  • Prepare regular requisitions for gas/oil, repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as photo-developing/copying, security services and housekeeping.
  • Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store,
  • Follow-up with the driver the vehicle maintenance
  • Review the vehicle log book weekly for a proper follow-up of the driver movement,
  • Prepare the fuel analysis,
  • Responsible for providing secretarial support to the office including:

·         Ensuring that there is a proper filing system for incoming and outgoing mails and other documents for the core management;

·         Ensuring that the appointments are properly organized;

·         Circulates routine information to all staff.

·         Maintain the control of petty cash;

·         Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.



Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

·         Understands administrative requirements as per the FOB and other policies and procedures and provides required services to staff

·         Exhibit a good sense of judgment and responsibility in the performance of duties

·         Works with minimum supervision

·         Refers all final decision making to the supervisor



Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

·         Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material,

           equipments, utilities repairs and maintenance that would ensure Plan receives value for money.

·         Maintains a high contact with all Program Unit staff to receive and process requests for administrative services

·         Maintains medium contact with staff from the Country Office to offer support, information, influence and or reasoning

          with regards to administration related issues.



Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience



Qualification and Experience

  • University Degree or Two years University Certificate (e.i BTS- DEUG)
  • Minimum two years experience of purchasing, maintaining inventories and materials
  • Computer skills
  • Ability to use general office equipment such photocopiers, printers etc…
  • Experience working with an international NGO would be an advantage


Demonstrated behaviors needed by the post-holder to successfully perform the role:

-          Planning and organizing abilities

-          Timeliness and proactive in the discharge of duties

-          Ability to inter-face with staff visitors and partners at all levels

-          Communicates in a manner that inspires confidence and professionalism

-          High sense of judgment and responsibility

-          High safety awareness level of area of operation

-          Good team player



Skills Specific to the post needed to put knowledge into practice.

  • Good communication and ICT skills
  • Good inter-personal skills
  • Good client/customer relations
  • Good writing and reporting skills
  • Good negotiation skills
  • Strong team player
  • High level of discretion
  • Planning & organizing


Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.


Travel requirements

This position requires 5% of travel time within Cameroon and 95% of the time on office related activities.



Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Mid contact:     Occasional interaction with children

High level:        Frequent interaction with children



Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

Next step

To apply for this job, kindly click on “Apply “. Your application should include:

A Covering letter

A Comprehensive CV including details of three referees, one of whom should be your current or most recent supervisor


Location: Kumba and Buea


Closing date: 15/02/2019


Plan international operates in an equal opportunity environment and actively encourage diversity. Only applications received in French or English will be treated and only shortlisted candidates will be contacted.


Please  note  that  if  a  suitable  candidate  is  found  earlier  than  the  closing  date,  we  reserve  the  right  to  hire  the candidate before the vacancy has completed the advertising period. Early submissions are therefore recommended.


Plan International has a Child Protection and a gender equality policies that are integral part of the recruitment process.

Apply online at :


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    sud ouest
    KUMBA buea
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    Pays Cameroun
    Région sud ouest
    Adresse KUMBA buea
    Type Private
    Téléphone No phone number
    Administrative and Logistics Assistant - ECHO PROJECT - 1/1
    Administrative and Logistics Assistant - ECHO PROJECT
    Company: Plan InternationalPlan International Cameroon is a Child Centered Community Development Organization with no religious, political or governmental affiliation working in Cameroon since 1996. Plan International is a children’s organization with primary concerns on children’s rights, safe...
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